Job Description

WHO WE ARE

Vox Media is the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about what’s now, what’s next, and what’s possible.

Vox Media’s Legal and Business Affairs team is a dynamic and integral part of Vox Media, supporting the company in all areas of business, content creation, and compliance. We’re seeking an experienced Legal Operations Senior Associate to join our highly motivated Legal Operations team. 

The core functions of the Legal Operations team include knowledge and information sharing, building and maintaining systems, project management, and managing legal team vendors for Vox Media’s Legal & Business Affairs team. We’re looking for a creative, detail-oriented, and solutions-driven experienced operations professional with a proven ability to partner cross-functionally to build scalable systems and processes. You will play a critical role in enhancing the Legal & Business Affairs team’s effectiveness and efficiency, enabling the department to better serve the needs of Vox Media.

This position reports directly to the Head of Legal Operations (who is also Senior Director, Rights & Licensing) and will work alongside another legal operations professional. 

As a community of journalists and storytellers, business professionals, creators, and technologists, we believe it is a moral and business imperative to amplify voices: to cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, our teams, our storytelling, our creative work, and our platforms, products, and partnerships.

WHAT YOU’LL DO

• Systems Development and Legal Tech Management

  • Create, develop, maintain and optimize legal systems and tools across DocuSign, Dropbox, Slack, and low-code automation applications like Airtable and Zapier.

  • Partner with other members of the Legal & Business Affairs team, as well as stakeholders across the company to create processes and manage integration and adoption of systems.

  • Manage legal tech and legal vendor relationships.

  Project Management

  • Design and lead initiatives to improve workflows, processes, and contract lifecycle management. For example, our Legal Operations team partnered with other members of the Legal & Business Affairs team and Vox Media’s content creation teams to create a streamline process for production to send out the necessary legal documentation for their projects. This process also memorializes key information–such as restrictions, and other critical data–that can be used by the Legal & Business Affairs team and our production teams in the future.

  • Manage complex cross-functional projects from ideation through execution ensuring goal alignment, managing stakeholder communication, execution, and adoption, both independently and collaboratively with other members of the Legal Operations team.

  Information Governance and Knowledge Management

  • Create and maintain resources for the Legal & Business Affairs team and external guidance to the various content creators and business teams it supports. This includes ideating best saving practices and processes, critically assessing our current resources, and thinking strategically about how we communicate guidance to the company.

  • Develop and champion best practices for knowledge sharing, documentation, and document retention.

  Additional Responsibilities

  • Support Vox Media’s compliance efforts, including employee and contractor training, records retention, and other compliance initiatives.

  • Support the exploration of new technology to further innovate and improve systems and workflows.

  • Lead the Legal & Business Affairs team’s AI transformation.

  • Proactively identify knowledge gaps and implement scalable solutions that empower business users with self-service legal resources.

  • Assist the General Counsel and other members of the Legal & Business Affairs team with managing outside counsel billing and payment. 

WHO YOU ARE

• 4+ years of experience in legal operations (or adjacent operations background) with a proven track record of developing workflows, processes, and managing complex projects, and systems. 
• Excellent communication skills, including clear and effective written and verbal communication. 
• Ability to work effectively with a diversity of individuals at all levels and across all areas of an organization and can effectively manage upwards. 
• Highly organized and meticulous attention to detail and quality of work. 
• Curious, creative, open-minded and energized by solving operational challenges.
• Ability to adapt and adjust goals, priorities, processes, and results throughout change. 
• Ability to multi-task in a fast-paced environment.
• Proven ability to independently identify areas of improvement and proactively escalate.
• Adept at translating ambiguity to actionable goals and processes.
• Team-oriented and flexible with a “no task is too small” mentality.
• Experienced in working with Airtable, Slack, Zapier, Docusign, and Google Workspace.
• Familiarity with AI. 
• Preferred but not required: 
• Experience working at a law firm, in-house legal team, or media company. 

If you have what it takes but don't meet every single point in our job posting, please apply with a cover letter to let us know how you can bring your unique skills to the Legal Operations team. 

WHERE YOU’LL WORK

This job is located in New York or DC. While we currently do not require Legal & Business Affairs team members to work out of the office regularly, team members are expected to be available to come into the office from time to time for meetings with other team members or key stakeholders.

WHY VOX MEDIA?

WHAT WE OFFER

This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here.

OUR DEI+ COMMITMENT

Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves and create their best work. We recognize that great stories, platforms, products and services come from people with all manner of backgrounds and experiences. We recognize that our commitments require ongoing work and sustained attention, as well as adaptation to new insights and best practices. We keep our diversity data public for the sake of accountability, transparency and communication. Learn more about our values here, and our approach to corporate citizenship here. 

Vox Media is an Equal Opportunity Employer and qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law. Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws. We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities. If you require a reasonable accommodation as part of the application process, please contact our People & Culture team (recruitment@voxmedia.com).

WHAT COMES NEXT

Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @voxmedia.com email addresses, never via text message. Read more about how our recruiting team operates, and how to protect yourself from recruitment fraud, here.

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